Preparing Personal Printing server
Open the user properties as described in the section setting up users and go to the Personal Printing tab.
configuring a user in Active Directory
| Enable Personal Printing | Activate Personal Printing for this user account |
| Disable Personal Printing account temporarily | All the settings are preserved, but the user can (temporarily) not use Personal Printing. |
| Authentication methods | Select Scan barcode using smartphone and force PIN entry on smartphone, if additional PIN entry is required (see below). Depending on whether you have placed a checkmark by force PIN entry on smartphone under the Authentication tab in the server settings (see default user PIN and authentication methods), your entry here is preset by default for all users. If not already shown, enter the e-mail address of the respective user. The user must be able to access its mail using his smartphone. |
| User ID | You can change the automatically generated user ID. You can allocate any user ID. With a click on Personalize, this configuration will be sent to the user’s smartphone by e-mail; this field will then appear grayed out. |
| User PIN |
Case 1: No PIN entry Even if no additional authentication at the printer with PIN is desired, a PIN is required at this point. This is part of the configuration e-mail and is stored along with the user ID on the smartphone. It is recommended to take over the Default user PIN by clicking on Use Default. No checkmark is set at Force PIN entry on smartphone. |
| Case 2: With PIN entry If you choose Force PIN entry on smartphone, enter any PIN that the user should enter when printing with the smartphone (max. 255 digits). Make a note of the PIN entered and inform the user of this PIN. Alternatively you can also use the Personal Printing server assigned Default user PIN (see default user PIN and authentication methods) by choosing Use Default. Note that in this case several users use the same PIN. |
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| Personalize | After the data is transmitted, the user clicks on Personalize to receive the data entered here, as a configuration e-mail (see installing apps on smartphones). |
| Reset | If required, delete all previous settings entered for the user. Be sure to take note of the user ID, because it will be required for a new configuration for this user. |
Preparing printers for smartphone authentication
Creating a QR code
- To identify each of your network printers with a barcode, you can use a QR code generator. There you should enter the printer’s name and ID (see setting up target printers) using the following syntax:
PrinterID:PrinterName
Example: 1:HP Color LaserJet 4700
- Print out the QR code and attach it to the corresponding printer.
QR code on printer
Writing an NFC tag
To label your network printers with an NFC tag, the NFC tags must be written on – by an Android device, for example.
- If not existent, download an NFC tag writer in Android Market (NXP TagWriter, for example).
- Focus the Android device on an NFC tag and select TagWriter option.
opening NFC Writer (Example: NXP TagWriter)
- Enter the name of a printer and its ID (see setting up target printers) using the following syntax:
PrinterID:PrinterName
Example: 1:HP Photosmart
writing NFC tag (Example: NXP TagWriter)
- Then paste NFC tag on the printer.
Installing apps on smartphones
For smartphone authentication, the Personal Printing app must be installed previously on the mobile device. Proceed as follows:
- Distribute the apps to the smartphones
- Configure the apps per e-mail
Note: For communication between smartphone and Personal Printing server via https, the relevant issuer certificate must also be deployed to the smartphones if it was not acquired from a public certification authority. See also Encrypting user data during transmission.
For iOS devices you download it from the App Store, for Android devices from the Play Store. The following apps can be used: